Privacy policy | EventButler

We are pleased that you are visiting our website. Protecting and securing your personal information when using our website is very important to us. Therefore, we would like to inform you at this point about which of your personal data we collect when you visit our website and for what purposes it is used.

This privacy policy applies to the online services of EventButler - Your Event Portal ButlerMedien GmbH, which is accessible under the domain www.eventbutler.ch, www.eventbutler.com and various subdomains ("our website").

Who is responsible and how can I reach you?

Responsible

for the processing of personal data according to the EU General Data Protection Regulation (GDPR):

EventButler - Your Event Portal
ButlerMedien GmbH
Burghaldenweg 19
5330 Bad Zurzach
Switzerland
+41 (0) 56 500 0 699

What is this about?

This privacy policy meets the legal requirements for transparency in the processing of personal data. This includes all information relating to an identified or identifiable natural person. For example, this can include information such as your name, age, address, telephone number, date of birth, email address, IP address, or user behavior when visiting a website. Information to which we cannot (or only with disproportionate effort) link to you personally, such as through anonymization, is not considered personal data. The processing of personal data (such as collecting, querying, using, storing, or transmitting) always requires a legal basis and a defined purpose.

Stored personal data will be deleted once the purpose of processing has been achieved and there are no lawful reasons for further retention. We inform you in each processing operation about the specific storage periods or criteria for storage. Regardless, we may store your personal data in individual cases for the purpose of asserting, exercising, or defending legal claims and in the presence of legal retention obligations.

Who gets my data?

We only share your personal data, which we process on our website, with third parties if it is necessary for fulfilling the purposes and is covered by the legal basis in individual cases (e.g., consent or legitimate interests). Furthermore, we may share personal data with third parties in individual cases if it serves the assertion, exercise, or defense of legal claims. Possible recipients may then include law enforcement agencies, lawyers, auditors, courts, etc.

To the extent that we employ service providers for the operation of our website who process personal data on our behalf in accordance with Art. 28 GDPR, these recipients can be your personal data processors. Detailed information on the use of processors and web services is provided in the overview of individual processing operations.

Do you use cookies?

Cookies are small text files that are sent to your device's browser and stored there during your visit to our websites. Alternatively, information can also be stored in the local storage (local storage) of your browser. Some features of our website cannot be offered without the use of cookies or local storage (technically necessary cookies). Other cookies, however, enable us to perform various analyses so that we can recognize the browser you use when you revisit our website and transmit various information to us (non-essential cookies). With the help of cookies, we can, among other things, make our online offerings more user-friendly and effective by understanding your use of our website and determining your preferred settings (e.g., country and language settings). If third parties process information via cookies, they collect this information directly through your browser. Cookies do not cause damage to your device. They cannot run programs or contain viruses.

We provide information on the respective services for which we use cookies in each processing operation. Detailed information about the cookies used can be found in the cookie settings or in the Consent Manager of this website.

What are my rights?

Under the provisions of the General Data Protection Regulation (GDPR), you as the data subject have the following rights:

Right to Access (Art. 15 GDPR): You can obtain information about your personal data stored by us, including detailed information on the specifics of the processing, and a copy of your data.
Right to Rectification (Art. 16 GDPR): You have the right to have inaccurate or incomplete data corrected that is stored by us.
Right to Erasure (Art. 17 GDPR): You have the right to have your data erased, unless the processing is necessary for exercising the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defense of legal claims.
Right to Restriction of Processing (Art. 18 GDPR): You have the right to restrict processing if the accuracy of the data is contested, the processing is unlawful, we no longer need the data, but you require it for the establishment, exercise or defense of legal claims, or you have objected to processing pursuant to Art. 21 GDPR.
Right to Data Portability (Art. 20 GDPR): You have the right to receive your data which you have provided to us, in a structured, commonly used and machine-readable format or have us transmit those data to another controller, whenever technically feasible, provided the processing is based on your consent under Art. 6(1)(a) GDPR or on a contract under Art. 6(1)(b) GDPR and the processing is carried out by automated means.
Right to Object (Art. 21 GDPR): You have the right to object to the processing of your personal data based on Art. 6(1)(e) or (f) GDPR that occurs due to reasons arising from your particular situation, or if the objection is directed against direct marketing. The right to object does not exist if there are overriding, compelling legitimate grounds for the processing that outweigh the interests, rights, and freedoms of the data subject, or if the processing is for the establishment, exercise or defense of legal claims. If the right to object does not apply to certain processing operations, this will be specified there.
Right to Withdraw Consent (Art. 7(3) GDPR): You have the right to withdraw your consent at any time, with future effect.
Right to Lodge a Complaint (Art. 77 GDPR): You have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data infringes the GDPR. Generally, you can approach the supervisory authority of your usual place of residence, place of work, or our company headquarters.

How is my data processed in detail?

Below, we inform you about the individual processing operations, the scope and purpose of the data processing, the legal basis, the obligation to provide your data, and the respective storage duration. There is no automated decision-making in individual cases, including profiling.

Provision of the website

Type and Scope of Processing

When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a so-called logfile:

IP address of the requesting computer
Date and time of access
Name and URL of the retrieved file
Website from which access is made (referrer URL)
Browser used and, if applicable, the operating system of your computer, as well as the name of your access provider

Our website is not hosted by us directly but by a service provider who processes the aforementioned data on our behalf according to Art. 28 GDPR.

Purpose and Legal Basis

The processing is carried out to protect our predominant legitimate interest in displaying our website and ensuring security and stability based on Art. 6(1)(f) GDPR. The collection of data and storage in log files is absolutely necessary for the operation of the website. There is no right to object to this processing due to the exception under Art. 21(1) GDPR. If further storage of the log files is legally required, processing is based on Art. 6(1)(c) GDPR. There is no legal or contractual obligation to provide the data; however, accessing our website without providing the data is technically not possible.

Storage Duration

The aforementioned data will be stored for the duration of the display of the website and for technical reasons beyond that for a maximum of 7 days.

Contactform

Type and Scope of Processing

On our website, we offer you the opportunity to contact us using a provided form. The information collected through mandatory fields is required to process the request. Additionally, you may voluntarily provide further information that you deem necessary for processing the contact request.

No personal data collected through the contact form is shared with third parties.

Purpose and Legal Basis

The processing of your data through the use of our contact form is for the purpose of communication and handling your inquiry based on your consent according to Art. 6(1)(a) GDPR. If your inquiry relates to an existing contractual relationship with us, the processing is carried out for the purpose of fulfilling the contract based on Art. 6(1)(b) GDPR. There is no legal or contractual obligation to provide your data, but processing your request is not possible without the information from the mandatory fields. If you choose not to provide this data, please contact us by other means.

Storage Duration

If you use the contact form based on your consent, we store the data collected from each inquiry for a period of three years, starting with the completion of your inquiry or until you revoke your consent.

If you use the contact form within the context of a contractual relationship, we store the data collected from each inquiry for a duration of [three years] from the end of the contractual relationship.

Newsletter

Type and Scope of Processing

If you sign up for our newsletter on our website, we collect your email address [and your name…] and store this information along with the date of registration and your IP address. Subsequently, you will receive an email in which you must confirm the subscription to the newsletter (Double-Opt-In). If you do not confirm the registration within 24 hours, it will automatically expire, and the data will not be processed for newsletter distribution.

For sending the newsletter, we use a service from brevo, which processes your personal data on our behalf according to Art. 28 GDPR. Your data is not shared with third parties.

Purpose and Legal Basis

We process your data for the purpose of sending the newsletter based on your consent in accordance with Art. 6(1)(a) GDPR. You can withdraw your consent at any time with future effect by unsubscribing from the newsletter, as specified under Art. 7(3) GDPR. There is no legal or contractual obligation to provide your data; however, the dispatch of the newsletter is not possible without providing your data.

Storage Duration

After signing up for the newsletter, we store your data for a maximum of 24 hours until the registration is confirmed. After successful confirmation, we store your data until you revoke your consent (unsubscribe from the newsletter) and for technical reasons, for a maximum of 7 days beyond that.

Registering a user account

Type and Scope of Processing

For the use of certain areas of our website, you have the option to register a user account. The information collected through mandatory fields during registration is necessary to provide access to the user account. Additionally, you may voluntarily provide further information for supplementary (comfort) features.

The sharing of your personal data for the registration of a user account is exclusively in accordance with this privacy policy.

Purpose and Legal Basis

We process your data for the purpose of providing a user account to fulfill a contract with you in accordance with Art. 6(1)(b) GDPR. There is a contractual obligation to provide your data, as this information is necessary for the identification of your person and for the fulfillment of our contractual obligations. There is no legal obligation to provide the data. Without the provision of this information, the registration of a user account and thus the conclusion of a contract is not possible.

Furthermore, the processing of additional information provided voluntarily is for the purpose of providing more (comfort) features based on your consent according to Art. 6(1)(a) GDPR. By deactivating the features / by deleting the voluntary details in the user account, you can withdraw your consent at any time with future effect under Art. 7(3) GDPR.

Storage Duration

We store your personal data for the duration of the contract as part of providing the user account. After the end of the contract / deletion of the user account, your data will only be stored further if legal retention obligations (e.g., tax and commercial law) exist.

Additional information that you provide to us based on your consent will be stored only until you revoke your consent by deactivating the features / by deleting the data, but no longer than the end of the contract underlying the provision of the user account.

Presence on social media platforms

Data We Process

When you contact us via Messenger or direct message through the respective social network, we generally process your username with which you contact us and may store additional data you provide as necessary to process/respond to your inquiry.

The legal basis is Art. 6(1) sentence 1 f) GDPR (processing is necessary to safeguard the legitimate interests of the controller).

(Static) Usage Data We Receive from Social Networks

We receive automatically provided statistics about our accounts through insights functionalities. These statistics include, among other things, the total number of page views, likes, details on page activities and post interactions, reach, video views/engagements, and data on the gender distribution among our fans/followers.

The statistics contain only aggregated data that cannot be attributed to individual persons. We cannot identify you through this data.

Data Processed by Social Networks

To view the content of our fan pages or accounts, you do not need to be a member of the respective social network, and a user account for the social network is not required.

However, please be aware that social networks may collect and store data from visitors without user accounts when accessing the respective social network (e.g., technical data to display the website) and use cookies and similar technologies, over which we have no control. For details, please refer to the privacy policies of the respective social network (see the corresponding links above).

If you wish to interact with the content on our fan pages/accounts, e.g., by commenting on, sharing, or liking our postings or by contacting us via Messenger functions, prior registration with the respective social network and the provision of personal data are required.

We have no control over the data processing by social networks when you use them. To our knowledge, your data is particularly stored and processed in connection with the provision of the services of the respective social network, as well as analyzed for usage behavior (using cookies, pixels/web beacons, and similar technologies) based on which interest-based advertising is displayed both within and outside the respective social network. It cannot be ruled out that your data may also be stored outside the EU/EEA by the social networks and transferred to third parties.

Information including the exact scope and purposes of the processing of your personal data, the storage period/deletion, and policies on the use of cookies and similar technologies during registration and use of the social networks can be found in the privacy policies/cookie policies of the social networks. There you will also find information about your rights and options to object.

Facebook-Site

When visiting our Facebook page, Facebook (Meta) captures your IP address among other information that exists in the form of cookies on your PC. This information is used to provide us, as the operators of the Facebook pages, with statistical information about the use of the Facebook page. More information on this is provided by Facebook at the following link: https://facebook.com/help/pages/insights

Using the statistical information provided, it is not possible for us to draw conclusions about individual users. We only use this information to cater to the interests of our users and to continuously improve and ensure the quality of our online presence.

We collect your data via our fan page only to possibly facilitate communication and interaction with us. This collection typically includes your name, message content, comment content, and the profile information you have made "public."

The processing of your personal data for the purposes mentioned above is based on our legitimate business and communicative interest in offering an information and communication channel according to Art. 6(1)(f) GDPR. If, as a user, you have given consent to the social network provider for data processing, the legal basis for processing extends to Art. 6(1)(a), Art. 7 GDPR.

Due to the fact that the actual data processing is performed by the social network provider, our access to your data is limited. Only the provider of the social network is authorized to have full access to your data. Therefore, only the provider can directly take and implement appropriate measures to fulfill your user rights (requests for information, requests for deletion, objections, etc.). Thus, asserting such rights is most effective directly with the respective provider.

We are jointly responsible with Facebook for the personal content of the fan page. Rights of the affected persons can be asserted with Meta Platforms Ireland Ltd. as well as with us.

The primary responsibility for the processing of Insights data lies with Facebook according to the GDPR, and Facebook fulfills all obligations from the GDPR concerning the processing of Insights data, Meta Platforms Ireland Ltd. provides the essentials of the page insights supplement to the affected persons.

We make no decisions regarding the processing of Insights data and the storage duration of cookies on user devices.

Further information can be found directly at Facebook (Supplementary Agreement with Facebook): https://www.facebook.com/legal/terms/page_controller_addendum

For more information including the exact scope and purposes of the processing of your personal data, the duration of storage/deletion, and policies regarding the use of cookies and similar technologies during registration and use, please see the privacy policy/cookie policy of Facebook: https://www.facebook.com/privacy/policy/?entry_point=data_policy_redirect&entry=0
https://www.facebook.com/policies/cookies

Instagram-Site

When visiting our Instagram page, Instagram (Meta) captures, among other things, your IP address as well as further information present in the form of cookies on your PC. This information is used to provide us, as the operators of the Instagram pages, with statistical information about the usage of the Instagram page. More information on this is provided by Instagram at the following link (Note: by clicking the following link, you will be redirected to the social network Facebook, also part of the Meta group. The information provided through the link applies equally to the social network Instagram): https://facebook.com/help/pages/insights

Using the transmitted statistical information, it is not possible for us to draw conclusions about individual users. We use this information only to cater to the interests of our users and to continuously improve and ensure the quality of our online presence.

We collect your data via our fan page solely to possibly facilitate communication and interaction with us. This collection typically includes your name, message contents, comment contents, and the profile information you have made "public."

The processing of your personal data for the purposes mentioned above is based on our legitimate business and communicative interest in offering an information and communication channel according to Art. 6(1)(f) GDPR. If, as a user, you have given consent to the social network provider for data processing, the legal basis for processing extends to Art. 6(1)(a), Art. 7 GDPR.

Due to the fact that the actual data processing is performed by the social network provider, our access to your data is limited. Only the provider of the social network is authorized to have full access to your data. Therefore, only the provider can directly take and implement appropriate measures to fulfill your user rights (requests for information, requests for deletion, objections, etc.). Thus, asserting such rights is most effective directly with the respective provider.

We are jointly responsible with Instagram for the personal content of the fan page. Rights of the affected persons can be asserted with Meta Platforms Ireland Ltd. as well as with us.

The primary responsibility for the processing of Insights data lies with Instagram according to the GDPR, and Instagram fulfills all obligations from the GDPR concerning the processing of Insights data, Meta Platforms Ireland Ltd. provides the essentials of the page insights supplement to the affected persons.

We make no decisions regarding the processing of Insights data and the storage duration of cookies on user devices.

Further information can be found directly on Instagram (Supplementary Agreement with Facebook): https://www.facebook.com/legal/terms/page_controller_addendum

For more detailed information including the exact scope and purposes of the processing of your personal data, the duration of storage/deletion, and policies regarding the use of cookies and similar technologies during registration and use, please see the privacy policy/cookie policy of Instagram (Note: by clicking the following link, you will be redirected to the social network Facebook): https://help.instagram.com/519522125107875/?helpref=uf_share Additionally, this information can also be found in the help section of the Instagram website via the following link: https://help.instagram.com/581066165581870

Twitter-Site

Twitter is a social network operated by Twitter Inc., located in San Francisco, California, USA, which allows for the creation of private profiles for individuals (Personal Account) and professional profiles (Professional Account) for individuals and businesses. On Twitter, users can write short messages (known as "Tweets"), interact with other users' content, such as making "Retweets," liking posts, sharing posts, and replying when other users mention or tag ("tag") them.

When using or visiting the network, and thus also when visiting our Twitter account, Twitter automatically collects data from users or visitors, such as username and IP address, during use or visit. This is done using tracking technologies, particularly through the use of cookies. Twitter provides users with information, offers, and recommendations based on the data collected. This information is used to provide us, as operators of our Twitter page, with statistical information about the usage of the Twitter page. More information can be found in Twitter's Privacy Policy: https://twitter.com/privacy#twitter-privacy-1

Using the statistical information transmitted, it is not possible for us to draw conclusions about individual users. We only use this information to cater to the interests of our users and to continuously improve and ensure the quality of our online presence.

We collect your data via our fan page solely to possibly facilitate communication and interaction with us. This collection typically includes your name, message contents, comment contents, and the profile information you have made "public."

The processing of your personal data for the purposes mentioned above is based on our legitimate business and communicative interest in offering an information and communication channel according to Art. 6(1)(f) GDPR. If, as a user, you have given consent to the social network provider for data processing, the legal basis for processing extends to Art. 6(1)(a), Art. 7 GDPR.

Due to the fact that the actual data processing is performed by the social network provider, our access to your data is limited. Only the provider of the social network is authorized to have full access to your data. Therefore, only the provider can directly take and implement appropriate measures to fulfill your user rights (requests for information, requests for deletion, objections, etc.). Thus, asserting such rights is most effective directly with the respective provider.

We are jointly responsible with Twitter for the personal content of the fan page. Rights of the affected persons can be asserted with Twitter Inc. as well as with us.

The primary responsibility according to the GDPR for the processing of Insights data lies with Twitter, and Twitter fulfills all obligations from the GDPR concerning the processing of Insights data. Twitter Inc. provides the essentials of the page insights supplement to the affected persons.

We make no decisions regarding the processing of Insights data and the storage duration of cookies on user devices.

For more detailed information including the exact scope and purposes of the processing of your personal data, the duration of storage/deletion, and policies regarding the use of cookies and similar technologies during registration and use, please see Twitter's privacy policy/cookie policy.
Privacy Policy: https://twitter.com/privacy#twitter-privacy-1
Cookie Policy: https://help.twitter.com/rules-and-policies/twitter-cookies

LinkedIn-Site

LinkedIn is a social network operated by LinkedIn Inc., based in Sunnyvale, California, USA, which enables the creation of private and professional profiles for individuals and company profiles. Users within the social network can maintain existing contacts and establish new ones. Companies and other organizations can create profiles to upload photos and other corporate information to present themselves as employers and to hire staff. Other LinkedIn users have access to this information and can write their own articles and share this content with others. The focus of the network is on professional exchange on technical topics with people who have the same professional interests.

When using or visiting the network, LinkedIn automatically collects data from users or visitors, such as username, job title, and IP address, during use or visit, using various tracking technologies. LinkedIn provides users with information, offers, and recommendations based on the data collected.

We collect your data via our company profile solely to possibly facilitate communication and interaction with us. This collection typically includes your name, message contents, comment contents, and the profile information you have made "public."

The processing of your personal data for the purposes mentioned above is based on our legitimate business and communicative interest in offering an information and communication channel according to Art. 6(1)(f) GDPR. If, as a user, you have given consent to the social network provider for data processing, the legal basis for processing extends to Art. 6(1)(a), Art. 7 GDPR.

Due to the fact that the actual data processing is performed by the social network provider, our access to your data is limited. Only the provider of the social network is authorized to have full access to your data. Therefore, only the provider can directly take and implement appropriate measures to fulfill your user rights (requests for information, requests for deletion, objections, etc.). Thus, asserting such rights is most effective directly with the respective provider.

We are jointly responsible with LinkedIn for the personal content of our company profile. Rights of the affected persons can be asserted with LinkedIn Inc. as well as with us.

We make no decisions regarding the data collected on the LinkedIn page through tracking technologies.

For more information about LinkedIn, please visit: https://about.linkedin.com

For more information on privacy at LinkedIn, please visit: https://www.linkedin.com/legal/privacy-policy

For more information on the duration of storage/deletion and policies on the use of cookies and similar technologies during registration and use at LinkedIn, please visit: https://de.linkedin.com/legal/cookie-policy?trk=homepage-basic_footer-cookie-policy

Plausible Analytics

Type and Scope of Processing

We use Plausible Analytics by Plausible Insights OÜ, Västriku tn 2, 50403, Tartu, Estonia, as an analytics service for the statistical evaluation of our online offer. This includes, for example, the number of visits to our online offer, visited subpages, and the duration of visitors' stays. These information are used, among other things, to compile reports on website activity.

Plausible Analytics does not use cookies, store information in the browser, or collect personal data from visitors.

Purpose and Legal Basis

The use of Plausible Analytics is based on your consent according to Art. 6(1)(a) GDPR and § 25(1) TTDSG.

Storage Duration

The specific storage duration of the processed data is not determined by us but by Plausible Insights OÜ. For more information, please refer to the data policy for Plausible Analytics: https://plausible.io/data-policy

jQuery CDN

Type and Scope of Processing

We use jQuery CDN to properly provide the content of our website. jQuery CDN is a service by jQuery, which acts as a Content Delivery Network (CDN) on our website.

A CDN helps to deliver content of our online offer, especially files such as graphics or scripts, faster using servers distributed regionally or internationally. When you access these contents, you connect to the servers of jQuery, during which your IP address and possibly browser data such as your user-agent are transmitted. These data are processed exclusively for the purposes mentioned above and to maintain the security and functionality of jQuery CDN.

Purpose and Legal Basis

The use of the Content Delivery Network is based on our legitimate interests, i.e., interest in secure and efficient provision and optimization of our online offer according to Art. 6(1)(f) GDPR.

Storage Duration

The specific storage duration of the processed data is not controlled by us but is determined by jQuery. For more information, please refer to the privacy statement for jQuery CDN: https://www.stackpath.com/legal/privacy-statement/

Vimeo Video

Type and Scope of Processing

We have integrated Vimeo Video on our website. Vimeo Video is a component of the video platform from Vimeo, LLC, where users can upload content, share it over the internet, and receive detailed statistics.

Vimeo Video allows us to integrate content from the platform into our website.

Vimeo Video uses cookies and other browser technologies to evaluate user behavior, recognize users, and create user profiles. This information is used, among other things, to analyze the activity of the content listened to and to create reports.

When you access these contents, you establish a connection to servers of Vimeo, LLC, at 555 W 18th St, New York, New York 10011, during which your IP address and possibly browser data such as your user-agent are transmitted.

Purpose and Legal Basis

The use of the service is based on our legitimate interests, i.e., interest in a platform-independent provision of content according to Art. 6(1)(f) GDPR.

Storage Duration

The specific storage duration of the processed data is not controlled by us but is determined by Vimeo, LLC. For more information, please refer to the privacy policy for Vimeo Video: https://vimeo.com/privacy

YouTube

Type and Scope of Processing

We have integrated YouTube Video on our website. YouTube Video is a component of the video platform operated by YouTube, LLC, where users can upload content, share it over the internet, and receive detailed statistics.

YouTube Video allows us to integrate content from the platform into our website.

YouTube Video uses cookies and other browser technologies to evaluate user behavior, recognize users, and create user profiles. This information is used, among other things, to analyze the activity of the content listened to and to generate reports. If a user is registered with YouTube, LLC, YouTube Video can associate the played videos with the user's profile.

When you access these contents, you establish a connection to the servers of YouTube, LLC, Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, during which your IP address and possibly browser data such as your user-agent are transmitted.

Purpose and Legal Basis

The use of the service is based on your consent according to Art. 6(1)(a) GDPR and § 25(1) TTDSG.

We intend to transfer personal data to third countries outside the European Economic Area, particularly to the USA. In cases where there is no adequacy decision from the European Commission (e.g., in the USA), we have arranged other appropriate safeguards according to Art. 44 et seq. GDPR with the recipients of the data. Unless otherwise specified, these are the EU Commission's standard contractual clauses according to Implementing Decision (EU) 2021/914 of June 4, 2021. You can view a copy of these standard contractual clauses at https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32021D0914&from=EN

Furthermore, we obtain your consent for such third-country transfers according to Art. 49(1)(a) GDPR, which you provide through the Consent Manager (or other forms, registrations, etc.). We inform you that there may be detailed unknown risks associated with third-country transfers (e.g., data processing by security authorities of the third country, whose exact scope and consequences for you we do not know, over which we have no control, and about which you may not become aware).

Storage Duration

The specific storage duration of the processed data is not controlled by us but is determined by YouTube, LLC. For more information, please refer to the privacy policy for YouTube Video: https://policies.google.com/privacy