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Celebrate outdoors, experience things together and leave the daily work routine behind for a moment - open-air company events are the perfect way to recharge your batteries and reconnect with your team. To make your open-air event a complete success, you need more than just good weather: the choice of location and a clever plan B are crucial. In this article, you will find out what you should pay attention to so that your outdoor event remains unforgettable - no matter what the sky does.
The perfect location for your open-air company event
An outdoor corporate event is more than just a change of scenery – it opens up space for fresh perspectives, creative conversations, and stronger team bonding. To ensure your open-air event is a success, choosing the right location is key. It should suit the occasion, offer enough space, be easily accessible, and ideally provide infrastructure for catering, technology, or furnishings.
Switzerland offers a wide range of inspiring outdoor venues – from rural to urban, from cozy to exclusive. What’s important is that the surroundings reflect your company’s character and offer your guests a cohesive and memorable experience.
Popular types of outdoor locations:
Gardens and vineyards: Idyllic, close to nature, and perfect for relaxed summer evenings.
Rooftop terraces or courtyards: Ideal for city-based companies looking to combine urban flair with privacy.
Waterfront or scenic spots: Whether it's a lake, river, or mountain panorama – the view creates lasting memories.
Outdoor areas with infrastructure: Locations that already offer tents, technical equipment, or outdoor furniture can save time and costs.
When choosing a venue, also consider ample parking, good access to public transportation, and – not to be forgotten – quiet hours or permits, especially if music or longer programs are planned.
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Weatherproof planning: how to develop a smart plan B
Even if the weather forecast looks promising, you should always be prepared for the unexpected when planning an outdoor event. A well-thought-out backup plan provides peace of mind and allows you to respond confidently to sudden weather changes. It’s important to view this plan not as a fallback, but as an integral part of your event planning.
Many venues now offer combined indoor and outdoor areas that can be used flexibly. Alternatively, booking tents or coverings is a worthwhile option, as they provide protection not only from rain but also from strong sun.
What to consider for your weather backup plan:
Check covered alternatives: Does the venue offer an indoor space that can be used on short notice?
Plan for tents or pavilions: Make reservations early – many are quickly booked out during peak season.
Communicate in advance: Inform your team ahead of time about the location, schedule, and possible changes.
Combine sun and rain protection: Even in sunny weather, it can get too hot – think of umbrellas or cooling zones.
Protect equipment from the weather: Stage, speakers, and lighting installations need reliable protection.
When you carefully coordinate the event schedule, location, and weather options, you create ideal conditions for an unforgettable open-air experience – no matter the weather. With good preparation, any situation can be handled with ease.
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